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Understanding roles and permissions in Church Social

Privacy and security are treated with utmost importance in Church Social. Church Social has a role based security system, which can be used to give certain members increased access within the app. In addition to roles, office bearers are also given additional access to certain pieces of information. This document outlines the various permissions within Church Social.

All members

By default members do not have access to Church Social. Access is granted by either the administrator or statistician by setting the Enable online access setting to Yes in their account. Members must have an email address in order to be given online access, as it is required for logging in. Members are invited to Church Social by the administrator or statistician using the welcome email tool. This tool generates a random password for each user account and emails it to them. This process is important as it keeps the password confidential.

By default all members have access to the following areas of Church Social:

  • Calendar
  • Schedules
  • Member Directory (including statistics and ward list)
  • Archives (bulletins, documents, sermons & library)
  • Emailer
  • Photo Galleries

By default all members have the ability to change their own email address and password, as well as their family photo in the member photo directory.

Administrators

As part of the sign-up process, each church selects a member from their congregation to be their Church Social administrator. This individual has full access to all areas of the software. They are able to change member passwords, enable and disable online access, send welcome emails, etc.

More importantly, the primary responsibility of the administrator is to assign permissions to other members in the congregation. For example, they can assign some members the sermon editor role (so they can manage the sermon archive) and they can give the church statistician access to the member management tools.

Important: Only administrators can edit member roles, and the role of administrator can only be set manually by Church Social staff.

Statisticians

Statisticians have access to the member management section of Church Social. This gives them full access to all membership information, and they have full access to make changes to membership information with the exception of member roles (which can only be set by the administrator). Only the statistician and administrator have access to the member management section of Church Social.

In addition to managing membership information, statisticians also manage wards & office bearers. This is important to note, as office bearers also have increased access within Church Social (see below).

Reporting is also found within the member management section of Church Social, meaning that only statisticians and administrators have access to them.

The statistician role is assigned by the administrator.

Office bearers

Office bearers are assigned by the statistician or administrator within the member management section of Church Social. Generally office bearers share the same permissions as other regular members, with a few exceptions:

  • Within the member directory, office bearers will see past family members in addition to current members. Knowing information such as the date of a loved-one's death or when a family member left the congregation can be helpful.
  • Within the member directory, office bearers are given a "more Information" button beside each family member. This provides the office bearer with detailed information about a member.
  • Office bearers are able to create private categories within the document archive. This allows office bearers to share more sensitive documents between themselves, without the rest of the congregation having access to them.

Bulletin editors

Bulletin editors are able to upload and delete bulletins from the bulletin archive. The bulletin editor role is assigned by the administrator.

Sermon editors

Sermon editors are able to add, edit and delete sermons in the sermon archive. The sermon editor role is assigned by the administrator.

Librarians

Librarians are able to add, edit and delete books and categories in the library. The librarian role is assigned by the administrator.